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File #:
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2025-0948
Version:
1
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Type:
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Motion
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Status:
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Approved
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On agenda:
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5/14/2025
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Final action:
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5/14/2025
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Title:
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Motion 25-231, approving and authorizing the execution of Amendment 4 and Change Order 12 to the Software as a Service Agreement with Manatron, Inc. - Aumentum Technologies for Aumentum Tax Assessment and Collections System
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Attachments:
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1. Motion 25-231, 2. Staff Report, 3. Aumentum Agreement, 4. Amendment 1, 5. Amendment 2, 6. Amendment 3, 7. Amendment 4 - SIGNED, 8. Change Request - CR07, 9. Change Request - CR08, 10. Change Request - CR09, 11. Change Request - CR10, 12. Change Request - CR11, 13. Change Order - CR12 - SIGNED, 14. Certificate of Insurance, 15. Motion Assignment Slip
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Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-231, approving and authorizing the execution of Amendment 4 and Change Order 12 to the Software as a Service Agreement with Manatron, Inc. - Aumentum Technologies for Aumentum Tax Assessment and Collections System
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 5/2/25.
PURPOSE: The purpose of this ECAF is to approve and execute Amendment 4 to the Master Software as a Service Agreement between Snohomish County and Manatron, Inc. to authorize change orders CR07, CR08, CR09, CR10, CR11, and CR12 which adjusted milestone payment schedules, added work for functionality that was not anticipated when the Agreement was executed, and increased funding to the contract for additional professional services
BACKGROUND: RFP 21-16 was published to obtain proposals to replace the current tax assessment and collections systems, Proval and Ascend which have been in use by Snohomish County for more than 20 years and are approaching end of life. Manatron, Inc. was selected by the evaluation committee as the contractor whose proposal and software will best meet the needs of the Assessor and Treasurer’s Offices through its Aumentum Tax Assessment and Collections System. The Master Agreement was executed 12/2/2020 and was amended in 2021 to add a Mobile Assessor test database, and in 2023 and 2024 to expand the scope of data conversion services. Change orders CR01, CR02, CR03, CR04, CR05, and CR06 for additional work that was not anticipated when the fit analysis was performed in 2019 and are critical to a successful implementation of Aumentum and meeting the business process requirements for the Treasurer’s Office were previously executed. This Amendment 4 is to authorize CR07, CR08, CR09, CR10, and CR11; and authorize and execute CR12 which adjusted milestone payment schedules, added work for functionality that was not anticipated when the Agreement was executed, and increased funding for hourly professional services to the Agreement through December 31, 2026 for Aumentum to perform work that County staff do not have the capacity to complete.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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002-5104244101 |
NTE $50,000 |
0 |
NTE $50,000 |
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505-5148804801 |
$46,320 |
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$46,320 |
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Plus applicable sales tax |
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TOTAL |
NTE $96,320 |
0 |
NTE $96,320 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funding for these services is included in the Assessor’s Office approved 2025/2026 biennial budget.
CONTRACT INFORMATION:
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ORIGINAL |
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CONTRACT# |
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AMOUNT |
$11,805,549 |
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AMENDMENT |
1 |
CONTRACT# |
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AMOUNT |
$45,375 |
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AMENDMENT |
2 |
CONTRACT# |
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AMOUNT |
$56,250 |
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AMENDMENT |
3 |
CONTRACT# |
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AMOUNT |
$131,025 plus applicable sales tax |
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AMENDMENT |
4 |
CONTRACT# |
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AMOUNT |
NTE $96,320 plus applicable sales tax |
Contract Period
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ORIGINAL |
START |
12/2/2020 Motion 20-480 |
END |
5 years after acceptance (anticipated 6/1/2030) |
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AMENDMENT 1 |
START |
12/16/2021 Motion 21-414 |
END |
5 years after acceptance (anticipated 6/1/2030) |
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AMENDMENT 2 |
START |
6/19/2023 Motion 23-402 |
END |
5 years after acceptance (anticipated 6/1/2030) |
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AMENDMENT 3 |
START |
Varied dates Motion 24-103 |
END |
5 years after acceptance (anticipated 6/1/2030) |
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AMENDMENT 4 |
START |
Varied dates |
END |
5 years after acceptance (anticipated 6/1/2030) |
OTHER DEPARTMENTAL REVIEW/COMMENTS: PA approval 4/24/2025. Reviewed/approved by Risk - Diane Baer 5/1/25. Reviewed/approved by Finance - Nathan Kennedy 5/1/25.
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