Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Requesting Executive approval for the Washington State DES Energy services Funding Agreement for: Contract No. 2025-516 G (1-1), M&V Agreement No. 2025-516 B (2); and related Amendment No. 2 for IAA K9023.
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DEPARTMENT: Facilities and Fleet
ORIGINATOR: Alex Pidduck
EXECUTIVE RECOMMENDATION: To sign the Washington State DES Energy Services Funding Agreement for: Contract No. 2025-516 G (1-1), M&V Agreement No. 2025-516 B (2); and Amendment No. 2 for IAA K9023 as authorized by Ordinance 24-102.
PURPOSE: The funding agreement and amendment documents allow Snohomish County Facilities and Fleet to contract with the State Energy Services Program (DES) under IAA K9023 who will hire McKinstry Energy Services to perform a building management system upgrade.
BACKGROUND: Snohomish County Facilities and Fleet uses an aging building management system that controls the HVAC and other functions at 23 county buildings. The current proprietary software has not been upgraded since 2016 and does not control the building equipment to modern standards. This project will modernize the user interface through new software installed on a County-provided virtual server; it will install approximately ten modern control sequences which are guaranteed to reduce our energy use; the first layer of hardware at each location will be replaced, allowing secure communication between the server and downstream hardware. The project includes five years of licensing to keep the system software secure and up to date, and annual licensing fees of approximately $5,600 will be incorporated in our maintenance budget thereafter. Importantly, the proposed software can be supported by a large number of technicians and vendors based in the north Puget sound region. This project cost is a guaranteed maximum cost and energy savings estimates are guaranteed. A second phase of this project is expected in the future to replace additional hardware not included in this project.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
311 529 18001 6000 |
1,206,979.00 |
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TOTAL |
1,206,979.00 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
0.00 |
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DEPARTMENT FISCAL IMPACT NOTES: Click or tap here to enter text.
CONTRACT INFORMATION:
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ORIGINAL |
|
CONTRACT# |
IAA K-9023 |
AMOUNT |
$ 0.00 (Variable) |
|
FUND AGRMT |
FA |
CONTRACT# |
IAA K-9023 |
AMOUNT |
$ 7,949.00 |
|
FUND AGRMT |
FA |
CONTRACT# |
IAA K-9023 |
AMOUNT |
$ 285,486.59 |
|
AMENDMENT |
1 |
CONTRACT# |
IAA K-9023 |
AMOUNT |
$ 5,400.00 |
|
FUND AGRMT |
FA |
CONTRACT# |
IAA K-9023 |
AMOUNT |
$ 28,130.00 |
|
FUND AGRMT |
FA |
CONTRACT# |
IAA K-9023 |
AMOUNT |
$ 85,260.00 |
|
FUND AGRMT |
FA |
CONTRACT# |
IAA K-9023 |
AMOUNT |
$ 30,340.00 |
|
AMENDMENT |
2 |
CONTRACT# |
IAA K-9023 |
AMOUNT |
$ 51,600.00 |
|
FUND AGRMT |
FA |
CONTRACT# |
IAA K-9023 |
AMOUNT |
$ 1,155,79.00 |
Contract Period
|
ORIGINAL |
START |
01/22/2025 |
END |
12/31/2028 |
|
AMENDMENT 1 |
START |
01/22/2025 |
END |
12/31/2029 |
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AMENDMENT 2 |
START |
No change |
END |
No change |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Click or tap here to enter text.