Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 21-282, authorizing the County Executive to sign Professional Services Agreement CCF05-20(B) with Q-Free America, Inc. for Phase II of the adaptive Signal Control Technology Project
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DEPARTMENT: Public Works
ORIGINATOR: Lori White
EXECUTIVE RECOMMENDATION: Approve
PURPOSE: Approval of Agreement CCF05-20(B) will allow the Department of Public Works to utilize Q-Free America, Inc. to provide the software, equipment and services necessary for implementation of Phase II of the Adaptive Signal Control Technology project.
BACKGROUND: The Department of Public Works (PW) in partnership with WSDOT and the cities of Lynnwood, Bothell, Mill Creek and Mountlake Terrace intends to install Adaptive Signal Control Technology (ASCT) to operate along four major corridors (164th St.SE/SW, Bothell-Everett Highway, SR 522, I-5 and 44th Ave W). The implementation of the adaptive signal control system will allow the County to provide real-time changes to the signal timing parameters in response to the variations in demand and traffic conditions. PW has started the initial installation of the ASCT system at 32 intersections in the County’s Operational Jurisdiction (44 total). During the installation process the team has identified additional but related services which are required to fully implement the ASCT system. Through a Request for Proposals (RFP) PW has solicited the services of two vendors to assist the County with this project. Q-Free America, Inc. was one of four vendors responding to RFP-16-20SR and was selected through established Federal, State and County policies and practices for the implementation of the County’s Operational Jurisdiction ASCT system (32 Controllers). This project is funded by WSDOT. WSDOT does not allow amendments to certain types of agreements and has requested the County complete a second agreement for the additional but related services. An additional Professional Services Agreement between Snohomish County and Q-Free was negotiated. The total budget for this additional work is $113,786.84. The total for the first Agreement (CCF05-20) is $1,005,741.31. The combined total not to exceed amount for the County’s Operation Jurisdiction implementation is $1,119,528.15.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
102 50610314109 (Professional Services) |
$113,786.84 |
$0 |
$113,786.84 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL |
$113,786.84 |
$0 |
$113,786.84 |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
102 3064442025 (STP) |
$98,425.61 |
$0 |
$98,425.61 |
|
102 3064443895 (Reimbursable) |
$15,361.23 |
$0 |
$15,361.23 |
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|
|
|
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|
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TOTAL |
$113,786.84 |
$0 |
$113,786.84 |
DEPARTMENT FISCAL IMPACT NOTES: Click or tap here to enter text.
CONTRACT INFORMATION:
|
ORIGINAL |
X |
CONTRACT# |
CCF05-20(B) |
AMOUNT |
$113,786.84 |
|
AMENDMENT |
|
CONTRACT# |
|
AMOUNT |
|
Contract Period
|
ORIGINAL |
START |
Execution |
END |
12/31/2026 |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Click or tap here to enter text.