Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 21-268, approving and authorizing the execution of Amendment 4 to the Master Web Hosting and Codification Services contract for the Snohomish County Online Code
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approve
PURPOSE: Click or tap here to enter text.The purpose of this ECAF is to approve Amendment 4 to the Master Contract with Code Publishing, LLC, which provides an automated vendor hosted online code system for users to readily search, find, and retrieve applicable County laws. Approval of this Amendment 4 will provide for the extension of the contract and firm fixed pricing for the services over the 5-year contract term.
BACKGROUND: Every department of Snohomish County is a consumer of County Code directing its operations. Both the public and private sector benefit from an accurate and accessible presentation of the Snohomish County Code. In March 2012 the County issued RFP-07-12 to procure a vendor hosted automated online code system for users to readily search, find, and retrieve applicable Snohomish County laws. In addition, presentation of an automated County Code benefits a wide varied audience. As a result of the competitive search via RFP-07-12, the County Evaluation Team rated the Code Publishing, LLC, proposal with the highest score overall, and a master contract was negotiated with Code Publishing, LLC to provide the services. In accordance with Sole Source 006-21BT, Code Publishing, LLC is the only vendor that provides proprietary software updates for the services. Code Publishing LLC, has provided and continues to provide excellent services and respond to requests and provide updates to the Snohomish County Code online in a timely, responsible manner. At this time the County Council wishes to extend the contract with Code Publishing, LLC at the firm fixed pricing cited in this Amendment 4.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
002 516990 4101 non-departmental professional services |
$25,041 |
$25,041 |
$125,205 |
|
Plus applicable sales tax |
|
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|
|
TOTAL |
$25,041 |
$25,041 |
$125,205 |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funds are currently budgeted in fiscal year 2021 and 2022.
CONTRACT INFORMATION:
|
ORIGINAL |
|
CONTRACT# |
|
AMOUNT |
|
|
AMENDMENT |
4 |
CONTRACT# |
N/A |
AMOUNT |
$125,205.00 plus applicable sales tax |
Contract Period
|
ORIGINAL |
START |
|
END |
|
|
AMENDMENT |
START |
10/8/2021 |
END |
10/7/2026 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Approved as to form by PA (Rebecca Wendling) Approval as to Form 7/8/2021.Approved/Reviewed by Finance & Risk