Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-380, authorizing the County Executive to sign an award recommendation for the use of a “piggyback” for Participating Addendum No. 21422 with Steelcase issued and awarded by the Office of Washington State Department of Enterprise Services (DES) for office furniture and services for an updated amount of $6,900,000 through January 21, 2028
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DEPARTMENT: Facilities and Fleet Management
ORIGINATOR: Anna Morton
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 8/11/25
PURPOSE: To obtain Executive approval for continued use of the Piggyback 21422 with Washington State DES for the use of Office Furniture and Services.
BACKGROUND: This piggyback contract increase request covers additional office furniture required to continue work on approved projects. In March 2024, Purchasing requested 2.4 million to get Facilities started addressing high priority new construction needs for the Airport & Sheriff at Paine Field as well as several multi-year move/add/change projects for various departments. However, this allotted amount did not take the totality of budgeted projects into consideration. Initial piggyback contract funds were quickly utilized due to a historically high Facilities workload orchestrating approved work in a short timeframe. Records indicate funds were depleted by two major projects with > 50% of funds dedicated to new construction Airport administrative offices and Sheriff south precinct at Paine Field with many other competing jobs absorbing the remainder of available funds. With approximately 2.5 years remaining on the current contract, and a considerable amount of approved work left for Facilities to accomplish, a significant contract increase is necessary to cover remaining budgeted projects and unidentified work requests. Two primary projects in-progress (i.e., PW Arlington Operations Center & Rucker building remodel) will utilize a large portion of this piggyback contract increase request. To contain soaring inflation costs since covid, Facilities shifted to partial in-house installation, reconfiguring, repair & move services starting in September 2022 and fulltime in January 2024 resulting in considerable office furniture cost savings with deliveries direct to site now eliminating double handling and no sales tax obligations from contracted service work. Similarly, Facilities continues to heavily re-use surplus office furniture countywide to reduce furniture costs and has been providing in-house design services for 20 years to reduce professional service furniture costs and seriously expedite order processing to meet project deadlines. The product lines offered, discounts provided and customer service delivered by continued use of this Washington State contract are an excellent value allowing Facilities to maintain county standards for equitable space results, easy product sharing between groups, efficient PO processing, quick custom fabrication to fit, green manufacturing, long-term warranties, controlled installation learning curves, negligible repair issues and low life cycle costs. Facilities work results continue to be favorable with satisfied customers.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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Various DACs for Various Projects |
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TOTAL |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Click or tap here to enter text.
CONTRACT INFORMATION:
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ORIGINAL |
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CONTRACT# |
21422 |
AMOUNT |
$2,400,000 |
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AMENDMENT |
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CONTRACT# |
Same |
AMOUNT |
$4,500,000 |
Contract Period
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ORIGINAL |
START |
3/13/2024 |
END |
1/21/2028 |
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AMENDMENT |
START |
No Change |
END |
Same |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Diane Baer 8/7/25) and Finance (Nathan Kennedy 8/6/25)