Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 23-249, approving and authorizing the County Executive to execute Amendment 3 to the Software License and Services Agreement Relating to Automated Cashiering System
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 6/9/23
PURPOSE: The purpose of this ECAF is to obtain approval for a five year extension to the master agreement with System Innovators, Inc. for the Automated Cashiering System, currently used by the Sheriff’s Office.
BACKGROUND: System Innovators, (SI) Inc. submitted a robust automated cashiering solution in response to RFP-13-08, and was selected as the highest ranking proposal by the County Evaluation Committee. The system was initially implemented for both the Auditor and Sheriff Offices. The Auditor transitioned to a solution through Progressive Solutions in 2016, the Sheriff’s Office continues to use the iNovah system provided by System Innovators. Amendment 1 extended the master agreement through January 18, 2021. Amendment 2 extended the master agreement through January 18, 2024. The Sheriff’s Office desires to continue receiving maintenance and support for the automated cashiering system. The County and SI have agreed to a five-year extension of the existing agreement through January 18, 2029 with an annual increase of 5%. Approval of this Amendment 3 will allow the Sheriff’s Office to have budgetary predictability as they continue to meet their needs for automated cashiering software over a longer term.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
2023 |
2024 |
2024-2028 |
|
505-5148804801 |
$0 |
$7,551.68 |
$41,727.79 |
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TOTAL |
$0 |
$7,551.68 |
$41,727.79 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: The funds for this expenditure are anticipated and will be requested in the Information Technology budget for 2024.
CONTRACT INFORMATION:
|
ORIGINAL |
|
CONTRACT# |
|
AMOUNT |
$103,968.83 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$7,742.06 |
|
AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$21,294.20 |
|
AMENDMENT |
3 |
CONTRACT# |
|
AMOUNT |
$41,727.79 |
Contract Period
|
ORIGINAL |
START |
1/19/2010 Motion 09-585 |
END |
1/18/2020 |
|
AMENDMENT 1 |
START |
1/19/2020 Executive |
END |
1/18/2021 |
|
AMENDMENT 2 |
START |
1/19/2021 Executive |
END |
1/18/2024 |
|
AMENDMENT 3 |
START |
1/19/2024 |
END |
1/18/2029 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: PA approval 6/6/2023
Reviewed/approved by Risk - Shelia Barker 6/8/23 and Finance - Nathan Kennedy 6/9/23