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File #: 2022-1109    Version: 1
Type: Motion Status: Approved
File created: 10/18/2022 In control: General Legislative Session
On agenda: 5/10/2023 Final action: 5/10/2023
Title: Motion 23-140, approve and authorize the County Executive to execute Amendment 1 to the Professional Services Agreement with Judge Technical Services, Inc. for IT Staff Augmentation Services
Attachments: 1. Motion 23-140, 2. Staff Report, 3. Amendment No. 1 - SIGNED, 4. Certificate of Insurance, 5. Agreement, 6. Fiscal Worksheet, 7. Motion Assignment Slip

 

 

Executive/Council Action Form (ECAF)

 

 

ITEM TITLE:

Title

Motion 23-140, approve and authorize the County Executive to execute Amendment 1 to the Professional Services Agreement with Judge Technical Services, Inc. for IT Staff Augmentation Services

body

DEPARTMENT:  Information Technology

 

ORIGINATOR:  Dee White

 

EXECUTIVE RECOMMENDATION:  Approved by Ken Klein 4/8/23

 

PURPOSE: The purpose of this ECAF is to approve and execute Amendment 1 to the Professional Services Agreement with Judge Technical Services, Inc. for Augmented IT Staffing to increase funding and include required regulatory terms and conditions for ARPA CLFR related work.

 

BACKGROUND: The IT Department is responsible for the planning, management, control, security, operation and use of information technology, backbone network, telecommunications, information processing, equipment, data, computer workstations, connected devices, purchased services and software. From time to time, additional professional staffing is needed to assist during times of peak workload or to provide assistance in areas where IT lacks expertise or resources. In accordance with RFP 19-18, an agreement was executed with Judge Technical Services, Inc. for five years plus five one-year optional extensions.  Beginning in 2023, the Office of Resilience and Recovery (ORR) will utilize staffing provided by Judge Technical Services to perform work on IT projects funded through Coronavirus Local Fiscal Recovery Funds pursuant to the American Rescue Plan act (ARPA CLFR).  This Amendment 1 will add terms and conditions to the Agreement that Judge Technical Services must comply with when performing ARPA CLFR- related work.  Additionally, due to an increase in expected usage, additional funding in the amount of $250,000 is requested.    Approval of this Amendment 1 will allow an increase in funding to meet the expected usage through December 23, 2028, and require Judge Technical Services, Inc. to adhere to the regulatory requirements related to ARPA-CLFR related work.

FISCAL IMPLICATIONS:

EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU

CURRENT YR

2ND YR

1ST 6 YRS

505-5148614101 IT

$175,000

 

$175,000

130-57501311784101 ORR CLFR-012E

$75,000

 

$75,000

 

 

 

 

 

 

 

 

TOTAL

$250,000

 

$250,000

 

 

REVENUE: FUND, AGY, ORG, REV, SOURCE

CURRENT YR

2ND YR

1ST 6 YRS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL

 

 

 

 

DEPARTMENT FISCAL IMPACT NOTES:  There are sufficient funds in the IT and ORR budgets for this purchase. 

 

CONTRACT INFORMATION:

ORIGINAL

X

CONTRACT#

 

AMOUNT

$750,000

AMENDMENT

1

CONTRACT#

 

AMOUNT

$250,000

 

Contract Period

ORIGINAL

START

12/24/18 Motion 18-381

END

12/23/2023 plus 5 1-year renewals

AMENDMENT

START

1/1/2023

END

12/23/2023 plus 5 1-year renewals

 

OTHER DEPARTMENTAL REVIEW/COMMENTS:  PA approval as to form 4/6/2023

Reviewed/approved by Risk - Shelia Barker 4/7/23 and Finance - Nathan Kennedy 4/7/23