Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-386, appointing Phil Olbrechts as Hearing Examiner Pro Tem and approving the related professional services contract
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DEPARTMENT: Office of Hearings Administration
ORIGINATOR: Peter Camp
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 8/14/25
PURPOSE: Appointment of Hearing Examiner Pro Tem and approving related professional services contract
BACKGROUND: The Office of Hearings Administration does not have a Deputy Hearing Examiner position. Pro tem hearing examiners are needed in the event of a conflict or if the Hearing Examiner is unavailable. Phil Olbrechts, Esq. responded to the request for proposals. Mr. Olbrechts is an experienced hearing examiner with substantial land use expertise. He previously satisfactorily served as a Snohomish County Hearing Examiner Pro Tem in 2012-2013 and 2021-2024. The proposed contract is of a similar duration as previous hearing examiner pro tem contracts (2 years with a possible 1-year extension if mutually agreed)
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS* |
|
002 5078604101 |
$19,000 |
$19,000 |
$57,000 |
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TOTAL |
$19,000 |
$19,000 |
$57,000 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
None. |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: This is one of three concurrent appointments and contracts. Contract terms are for two years each, with an option to extend one year. *The figure in this column represents the total should the contract be extended by one year, for a total of three years.
CONTRACT INFORMATION:
|
ORIGINAL |
X |
CONTRACT# |
2025-2448 |
AMOUNT |
$19,000 per year |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
August 25, 2025 |
END |
August 31, 2027 |
|
AMENDMENT |
START |
September 1, 2027 |
END |
August 31, 2028 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Diane Baer 8/13/25), Finance (Nathan Kennedy 8/13/25), and Prosecuting Attorney’s Office as to form only (George Marsh 8/11/25)
Initial 2-year contract period may be extended by one year upon mutual agreement, as noted in the “Contract Period” section above.