Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-492, approving and authorizing execution of the Cooperative Purchasing Agreement and FMX Solutions, Inc. Statement of Work with Carahsoft Technology Corporation
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 10/17/25
PURPOSE: The purpose of this ECAF is to approve and execute the Cooperative Purchasing Agreement with Carahsoft Technology Corporation for professional services provided by FMX to implement improvements to the County’s EasyVista IT Service Management platform.
BACKGROUND: The County’s IT department had an in-depth functional and technical assessment of the EasyVista IT Service Management platform (EasyVista) performed to determine the improvements needed and provide recommendations in order for Easy Vista access to be provided to non-IT County departments. The Purchasing department published RFP-25-0548JM to solicit quotes from vendors that provide services for the EasyVista IT Service Management platform under the terms of the NASPO Agreement AR2472 and the Washington State Participating Addendum #05116. The most qualified respondent FMX Solutions, Inc. has been selected to provide the professional services solution through reseller Carahsoft Technology Corporation. Pursuant to Purchasing approval of PB-25-0525, the Information Technology Department has negotiated a Cooperative Purchasing Agreement and Statement of Work with Carahsoft Technology Corporation specifically for FMX professional services at a cost not to exceed $92,904.96. Expedited handling is requested to allow services to begin as soon as possible.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
505-514888-4801 |
NTE $92,904.96 |
0 |
NTE $92,904.96 |
|
Plus applicable sales tax |
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TOTAL |
NTE $92,904.96 |
0 |
NTE $92,904.96 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funding for these services is included in the IT Department’s approved 2025/2026 biennial budget.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
|
AMOUNT |
NTE $92,904.96 plus applicable sales tax |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
Upon execution |
END |
1 year from execution |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Diane Baer 10/15/25) and Finance (Nathan Kennedy 10/17/25). The PA’s office is unable to approve piggyback agreements as to form.