Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 24-443, approving and authorizing the execution of Amendment 5 to the Software as a Service (SaaS) Agreement with Rave Wireless dba Rave Mobile Safety
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Ken Klein 10/23/24
PURPOSE: The purpose of this ECAF is for authorization and execution of Amendment 5 to the Agreement between Rave Wireless and Snohomish County to extend the Agreement, change it to automatic annual renewal, and add an annual inflator.
BACKGROUND: The County published RFP 11-19SB to solicit proposals for a new system that will integrate with Sno911 and Smart911 systems, is usable “out of the box” with minimal configuration and offers 24 hour a day, 7 days a week support. Rave Wireless was selected by the Snohomish County evaluation committee as submitting the highest ranking proposal to provide a new notification system and a five year Agreement was executed February 12, 2020. The Agreement was amended October 25, 2021 add one SMS to Opt-in keyword to support airport operations, January 18, 2023 to add 10DLC numbers and an additional 150,000 SMS messages annually, September 14, 2023 to add a recurring desktop alert and optional soft panic button and January 24, 2024 to reduce the number of 10DLC numbers and SMS messages. The Agreement currently expires February 11, 2025. Competition is waived in accordance with SCC 3.04.202(7). Beginning February 11, 2025, the parties have agreed to have the Agreement renew automatically each year with a two percent annual increase, unless terminated in writing by the County. Approval of this Amendment 5 will allow the Agreement to automatically renew each year unless terminated by the County.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
505-5148803105 Software Maintenance |
$96,830.64 |
$98,767.25 |
$610,819.39 |
|
Plus applicable sales tax |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL |
$96,830.64 |
$98,767.25 |
$610,819.39 |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
|
|
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|
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|
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: The funding for this expenditure is included in the IT Department’s 2025-2026 biennial budget request.
CONTRACT INFORMATION:
|
ORIGINAL |
|
CONTRACT# |
|
AMOUNT |
$486,919.00 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$4,875 plus applicable sales tax |
|
AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$6,000 plus applicable sales tax |
|
AMENDMENT |
3 |
CONTRACT# |
|
AMOUNT |
$6,684.93 plus applicable sales tax |
|
AMENDMENT |
4 |
CONTRACT# |
|
AMOUNT |
Est. -$3,250 |
|
AMENDMENT |
5 |
CONTRACT# |
|
AMOUNT |
$610,819.39 plus applicable sales tax |
Contract Period
|
ORIGINAL |
START |
2/12/2020 Motion 20-030 |
END |
2/11/2025 |
|
AMENDMENT 1 |
START |
11/12/2021 Motion 21-375 |
END |
2/11/2025 |
|
AMENDMENT 2 |
START |
2/12/2023 Motion 22-548 |
END |
2/11/2025 |
|
AMENDMENT 3 |
START |
10/12/2023 Motion 23-379 |
END |
2/11/2025 |
|
AMENDMENT 4 |
START |
2/12/2024 Exec |
END |
2/11/2025 |
|
AMENDMENT 5 |
START |
2/12/2025 |
END |
|
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Sheila Barker 10/22/24), Finance (Nathan Kennedy 10/23/24) and Prosecuting Attorney’s Office as to form only (Rebecca Wendling 9/24/24)