Snohomish County Council - File #: 2022-1217

• File #: 2022-1217
• Version: 1
• Type: Motion
• Status: Approved
• File created: 11/18/2022
• In control: General Legislative Session
• On agenda: 12/14/2022
• Final action: 12/14/2022
• Title: Motion 22-505, authorizing the County Executive to sign the 2023-2025 On-Call Consultant Services Master Agreements for the Transportation and Environmental Services Discipline

Date	Ver.	Action By	Action	Result
12/14/2022	1	General Legislative Session	Approved	Pass
12/6/2022	1	Public Works and Infrastructure Committee	Moved to the GLS Consent Agenda
11/30/2022	1	Administrative Session	Assigned

Executive/Council Action Form (ECAF)

ITEM TITLE:

Title

Motion 22-505, authorizing the County Executive to sign the 2023-2025 On-Call Consultant Services Master Agreements for the Transportation and Environmental Services Discipline

body

DEPARTMENT:  Public Works

ORIGINATOR:  Lori Ericsson

EXECUTIVE RECOMMENDATION:  Ken Klein 11/18/22

PURPOSE: The 2023-2025 Transportation and Environmental Services On-Call Consultant Services Program will allow the Department of Public Works (PW) to utilize consultants on an on-call as-needed basis on time critical projects, and for projects where required staffing and/or expertise is not available.

BACKGROUND: Historically PW has used consultants through the On-Call program to perform work where the required expertise or County staff is not available.  This work is always performed under the direction of a Project Manager employed by the County. Since project volume and the required expertise for certain elements of the approved projects are not available through County staff, PW has determined a need for the continued use of on-call consultants. The above referenced consultants were the highest ranking of the thirty-eight (38) consultants responding to RFQ-22-006SB, for On-Call Consultant Services, and were selected through established Federal, State and County policies and practices.   Seventeen (17) Transportation and Environmental Services Agreements have been negotiated under a Professional Services Master Agreement.  The scope and cost of each project will be negotiated under task assignments that will be authorized by the Department Director or designee. PW intends to perform work in-house, to the extent possible.  The Master Agreements clearly state that the County does not guarantee that any services shall be requested, nor does it guarantee any specific dollar amount of work during the term of the Agreement. Total payments for services under the Transportation and Environmental Services Master Agreements shall not exceed the umbrella amount of $10,250,000.00 

FISCAL IMPLICATIONS:

EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU	CURRENT YR	2ND YR	1ST 6 YRS
Various Sources	$0	$3,415,000.00	$10,250,000.00
TOTAL	$0	$3,415,000.00	$10,250,000.00

REVENUE: FUND, AGY, ORG, REV, SOURCE	CURRENT YR	2ND YR	1ST 6 YRS
Road Fund	$0	$3,415,000.00	$10,250,000.00
TOTAL	$0	$3,415,000.00	$10,250,000.00

DEPARTMENT FISCAL IMPACT NOTES:  Funds for On-Call Consultant Services have been appropriated in the 2023 Budget.  Revenues come from a variety of sources, as indicated on the annual construction programs.  Funds for subsequent years will be requested in the specific year’s budget and will only be used if appropriated by Council.

CONTRACT INFORMATION:

ORIGINAL		CONTRACT#	See Exhibit A	AMOUNT	%10,250,000
AMENDMENT		CONTRACT#		AMOUNT

Contract Period

ORIGINAL	START	01/01/2023	END	12/31/2026
AMENDMENT	START		END

OTHER DEPARTMENTAL REVIEW/COMMENTS:  Reviewed/Approved:  Risk Management (Sheila Barker 11/18/22) and Finance (Nathan Kennedy 11/18/22)