Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 23-268, approve and authorize the County Executive to execute Amendment 1 to the Agreement for Professional Services with TLG Learning to provide Microsoft Office Suite Training
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Ken Klein 6/20/23
PURPOSE: The purpose of this ECAF is to approve and execute Amendment 1 to the Agreement for Professional Services with Technology Learning Group (TLG Learning). Approval will allow the Information Technology department (IT) to continue offering live classroom training for Microsoft products, by instructor-led trainings virtually, or on-site at the Information Technology designated training facility or virtually by a over a five year term on an as-needed basis.
BACKGROUND: Request for Proposal (RFP) 25-18 was issued to acquire a qualified firm capable of training County personnel on a variety of Microsoft Office software products. TLG Learning’s proposal was rated the highest overall by the evaluation committee, and was awarded a contract on September 24, 2018 for five years. The contract enables IT to utilize their services “as needed” to meet scheduled Microsoft Office training demands. Training of County personnel is still needed due to an expansion of Microsoft applications and to include training not previously offered to County staff. In 2023, RFP-23-036BC was issued and TLG was selected by the Snohomish County evaluation committee as submitting the highest-ranking proposal to provide Microsoft Suite, Live Classroom Training services for three years, with an optional two year term. IT is requesting additional funding of $250,000 to provide live training to County personnel for the term of the agreement including any renewals or extensions. Approval of this Amendment 1 will allow IT to continue offering live classroom training for Microsoft products, virtually or on-site at the County campus.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
505 -5148884101 Prof Services |
0 |
$100,000 |
$250,000 |
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TOTAL |
0 |
$100,000 |
$250,000 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: This expenditure is anticipated in the IT Department’s 2023 budget and will be included in IT’s 2024 budget request.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
|
AMOUNT |
$250,000 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$250,000 |
Contract Period
|
ORIGINAL |
START |
9/24/18 Motion 18-285 |
END |
8/31/2023 |
|
AMENDMENT 1 |
START |
9/1/2023 |
END |
8/31/2026 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Sheila Barker 6/16/23), Finance (Nathan Kennedy (6/16/23) and Prosecuting Attorney as to form only (Rebecca Wendling 6/13/23)