Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 23-453, authorizing the County Executive to sign Amendment No. 6 to the Software License and Services Agreement between Snohomish County and Cartegraph, Inc.
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Ken Klein 10/16/23
PURPOSE: Approval of Amendment No. 6 to the Software License and Services Agreement between Snohomish County and Cartegraph, Inc. to add an Orange Advantage support subscription.
BACKGROUND: On September 25, 2015, Snohomish County executed a Software License and Services Agreement between Snohomish County and Cartegraph, Inc. (the “Agreement”) for an automated asset maintenance management system which was initially released to the Road Maintenance and Solid Waste divisions of Public Works but has now been implemented department wide. Since that time five amendments have been processed: Amendment 1 extended the initial term by six months through August 31, 2021, Amendment 2 added additional but related scope and budget, Amendment 3 renewed all five additional one-year terms for the Agreement through August 31, 2026, Amendment 4 added DCNR to the Agreement, and Amendment 5 added the Airport to the Agreement. County departments sometimes have a need for additional remote support including but not limited to training, configuration, reports, automations, dashboards, consultation, and imports. Cartegraph provides support subscriptions at a discounted price. The County and Cartegraph have agreed to add a subscription for Orange Advantage support to the Agreement at a fixed price through the remainder of the Agreement term. Approval of this Amendment 6 will allow County departments to access and utilize the Orange Advantage support subscription at a fixed annual cost for the remainder of the Agreement. If approved, the total amount payable under this Agreement will not exceed $2,537,116.33 plus applicable sales tax.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
1/1/24-8/31/25 |
9/1/25-8/31/26 |
1ST 3 YRS |
|
102-50650134101 PW Road Maint. |
$30,833.33 |
|
$30,833.33 |
|
505-5148914801 IT Maintenance |
|
$18,500 |
$18,500 |
|
Plus applicable sales tax |
|
|
|
|
|
|
|
|
|
TOTAL |
$30,833.33 |
$18,500 |
$49,333.33 |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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|
|
|
|
|
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|
|
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: 2024 expenses will be paid for by the Public Works road maintenance fund. IT will include expenses for 2025 in their 2025 budget request.
CONTRACT INFORMATION:
|
ORIGINAL |
|
CONTRACT# |
|
AMOUNT |
$1,068,400 plus tax |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$0 |
|
AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$17,300 plus tax |
|
AMENDMENT |
3 |
CONTRACT# |
|
AMOUNT |
$966,458 plus tax |
|
AMENDMENT |
4 |
CONTRACT# |
|
AMOUNT |
$318,525 plus tax |
|
AMENDMENT |
5 |
CONTRACT# |
|
AMOUNT |
$117,100 plus tax |
|
AMENDMENT |
6 |
CONTRACT# |
|
AMOUNT |
$49,333.33 plus tax |
Contract Period
|
ORIGINAL |
START |
9/25/2015 Motion 15-374 |
END |
3/31/2021 |
|
AMENDMENT 1 |
START |
6/14/2017 Motion 17-157 |
END |
8/31/2021 |
|
AMENDMENT 2 |
START |
2/26/2020 Motion 20-043 |
END |
8/31/2021 |
|
AMENDMENT 3 |
START |
8/26/2021 Motion 21-277 |
END |
8/31/2026 |
|
AMENDMENT 4 |
START |
10/12/2021 Motion 21-353 |
END |
8/31/2026 |
|
AMENDMENT 5 |
START |
7/14/2022 Motion 22-375 |
END |
8/31/2026 |
|
AMENDMENT 6 |
START |
1/1/2024 |
END |
8/31/2026 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Diane Baer (Risk Management 10/12/23), Finance (10/13/23), and Prosecuting Attorney as to form (Rebecca Wendling 10/5/23).