Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 24-212, approve and authorize the County Executive to execute Amendment 4 to the Agreement for Technical Services between Looking Glass Analytics, Inc. and Snohomish County
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Ken Klein 5/6/24
PURPOSE: The purpose of this ECAF is to approve and execute Amendment 4 to the Agreement for Technical Services with Looking Glass Analytics, Inc. to increase funding and extend the Agreement through December 31, 2029.
BACKGROUND: Looking Glass Analytics (hereafter referred to as LGAN) provides a variety of analytic services related to jail management in the Sheriff’s Office. The services include: 1) agency-specific billing for inmate stays, pharmaceutical costs, and other billable items according to complicated allocation formulae, 2) ad hoc analytic support using data from our previous COTS jail management system (JMS) and our current JMS, New World, 3) numerous regular jail population management reports, and 4) automated web accessible tools that allow Sheriff’s Office staff to efficiently query jail data on their own without requiring additional analytic or technical staff or consultant support. The County entered into an initial agreement with LGAN in 2003, and a new agreement was negotiated in 2016. LGAN continues to provide valuable services which the Sheriff’s office wishes to continue. The Purchasing Department published Sole Source SS-24-002JM and no alternate vendors responded. The Sheriff’s Office wishes to extend the agreement for five years through December 31, 2029 and the IT department has negotiated fixed annual fees for the five year period. Approval of this Amendment 4 will allow for a market-based funding increase and an extension to the Agreement through December 31, 2029.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
2025 |
2026 |
1ST 5 YRS |
|
505-5148814101 IT |
$75,240 |
$79,020 |
$415,800 |
|
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|
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TOTAL |
$75,240 |
$79,020 |
$415,800 |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: The necessary funds for these ongoing services are included in the IT 2025 and 2026 requested budgets.
CONTRACT INFORMATION:
|
ORIGINAL |
X |
CONTRACT# |
|
AMOUNT |
$200,000 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
|
|
AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$54,000 |
|
AMENDMENT |
3 |
CONTRACT# |
|
AMOUNT |
$378,000 |
|
AMENDMENT |
4 |
CONTRACT# |
|
AMOUNT |
$415,800 plus applicable sales tax |
Contract Period
|
ORIGINAL |
START |
1/1/2015 Motion 15-499 |
END |
12/31/2015 |
|
AMENDMENT 1 |
START |
1/29/2016 Dept |
END |
12/31/2016 |
|
AMENDMENT 2 |
START |
1/1/2017 Motion 17-060 |
END |
12/31/2017 |
|
AMENDMENT 3 |
START |
1/1/2019 Motion 19-154 |
END |
12/31/2024 |
|
AMENDMENT 4 |
START |
1/1/2025 |
END |
12/3/2029 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Sheila Barker 5/6/24), Finance (Nathan Kennedy 5/6/24) and Prosecuting Attorney’s Office as to form (Rebecca Wendling 5/2/24)