Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 23-384, approving and authorizing the County Executive to execute Amendment 1 to the Master Services Agreement for Enterprise Services
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Ken Klein 9/6/23
PURPOSE: The purpose of this ECAF is to approve and execute Amendment 1 to the Master Services Agreement for Enterprise Services to continue to provide dark fiber connections to the County’s internal customers and interlocal agencies through December 31, 2028.
BACKGROUND: The County has leased dark high speed fiber optic cable at various facilities since 2007 to provide the high speed transfer of data (virtually unlimited speed) that supports the County’s numerous automated business applications. The increased capacity and throughput has enhanced the County’s technology capabilities located at the various sites. Astound Business Solutions, LLC, formerly Wave Business Solutions and Black Rock Cable (“Astound”), has provided these services since their inception, and the current Agreement was executed on January 9, 2019 for 5 years. Sole Source request SS-23-006BC was posted and awarded to Astound Business Solutions, LLC. The County currently has 21 dark fiber routes and may add up to 25 additional locations. Astound has offered a five year term with discounted pricing of $470.00 per location, per month, which is a decrease of $100.00 per location per month. Approval of this Amendment 1 will allow IT to continue providing service to our internal customers and Interlocal agencies through December 31, 2028.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
2023 |
2024 |
1ST 5 YRS |
|
505 514861 4801 Telecom Maintenance |
$0 |
$107,160 |
$535,800 |
|
Plus applicable sales tax and surcharges |
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TOTAL |
$0 |
$107,160 |
$535,800 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: This expenditure is included in the IT department’s 2023 approved budget and is included in the 2024 requested budget.
CONTRACT INFORMATION:
|
ORIGINAL |
X |
CONTRACT# |
|
AMOUNT |
$1,643,307 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$535,800 plus applicable sales tax & surcharges |
Contract Period
|
ORIGINAL |
START |
1/1/2019 Motion 18-471 |
END |
12/31/2023 |
|
AMENDMENT 1 |
START |
1/1/2024 |
END |
12/31/2028 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by Risk Management (Sheila Barker 9/1/23), Finance (Nathan Kennedy 9/5/23) and Prosecuting Attorney (Rebecca Wendling 8/29/23). Per SB 8/3/23-no insurance requirements.