Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 22-156, approve and authorize the County Executive to execute Amendment 2 to the Software and License Agreement with High Line
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approve - Ken Klein
PURPOSE: The purpose of this ECAF is to approve and execute Amendment 2 to the Software License and Service Agreement with High Line to increase hosting support.
BACKGROUND: High Line Corporation was selected as the highest-ranking vendor to supply a Snohomish County Human Resource Management system via RFP-04-02. Snohomish County began using the High Line Human Resources Information and Applicant Tracking System (HRIS/ATS) in 2003. The system was implemented as an on-premise system, storing data on County servers. The new agreement executed in 2017 was for a new version of the product (NextGen) which was implemented by the vendor as a hosted solution. In 2019, the Time Management Self-Service (TMSS) platform was implemented and included tier 1 support which allowed up to 600 TMSS users. The County now needs to increase the current hosting support to tier 3 which allows up to 4,000 TMSS users. Approval of this Amendment 2 will the County to increase the TMSS hosting support for 4,000 users beginning 7/1/2022.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
505-5148884801 Original Contract |
$148,337 |
$152,788 |
$959,508 |
|
512-5169914101 Amendment 2 |
$15,646 |
|
$15,646 |
|
505-5148884801 Amendment 2 |
|
$31,840 |
$169,042 |
|
|
|
|
|
|
TOTAL |
$163,984 |
$184,628 |
$1,144,196 |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
|
|
|
|
|
|
|
|
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funding for this expenditure is included in the Finance Department’s adopted 2022 budget and will be included in the 2023 IT Priority packages as an ongoing increase to IT rates for enterprise software.
CONTRACT INFORMATION:
|
ORIGINAL |
X |
CONTRACT# |
|
AMOUNT |
$1,056,991 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$99,905 |
|
AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$184,688 |
Contract Period
|
ORIGINAL |
START |
5/3/17 Motion 17-133 |
END |
5/31/2023 |
|
AMENDMENT 1 |
START |
10/24/19 Exec |
END |
5/31/2023 |
|
AMENDMENT 2 |
START |
7/1/2022 |
END |
5/31/2023 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Amendment 2 has been reviewed by the PA, though approval as to form cannot be provided because the previous Amendment 1 submitted by the Finance Department was not approved by the PA. Reviewed/approved by Risk and Finance.