Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-360, approving and authorizing the County Executive to execute Amendment 4 to the Software as a Service Agreement between Snohomish County and LegalAtoms Corporation
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 7/24/25
PURPOSE: The purpose of this ECAF is to approve and execute Amendment 4 to the Software as a Service Agreement between Snohomish County and LegalAtoms Corporation to add payment collection services for users to pay Anti-Harassment fees to the County electronically.
BACKGROUND: The Clerk’s Office implemented Odyssey File & Serve, for citizen use to electronically file (e-file) court documents with the Clerk via a secure, web-based portal. While this e-filing solution will be available to all citizens, the primary target filers are attorneys or law firms, and it is not designed to provide step-by-step instructions to assist self-represented litigants with the complex details of completing legal documents, such as filing for a protection order, which often requires detailed guidance and facilitation from Clerk staff. The COVID19 emergency court order required the County provide citizens with the ability to submit protection order court documents electronically (currently done via email). LegalAtoms has been providing the County with an electronic filing solution for citizens that provides intuitive information and tools that replace an in-person intake appointment that guide victims through the required legal forms in accordance with filing rules since October 2020. It meets the need for a secure electronic filing solution and minimizes the need for in-person appointments by providing a user-friendly guided interface that assists self-represented litigants seeking a protection order. This Amendment 4 adds payment collection services for users to pay Anti-Harassment fees to the County electronically. The services are being added at no cost to the County.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
|
$0 |
$0 |
$0 |
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TOTAL |
$0 |
$0 |
$0 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
|
|
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: The new service is provided at no cost to the County, so there is no fiscal impact.
CONTRACT INFORMATION:
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ORIGINAL |
|
CONTRACT# |
|
AMOUNT |
$18,000 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$36,000 |
|
AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$84,000 plus applicable sales tax |
|
AMENDMENT |
3 |
CONTRACT# |
|
AMOUNT |
$278,491 plus applicable sales tax |
|
AMENDMENT |
4 |
CONTRACT# |
|
AMOUNT |
$0 |
Contract Period
|
ORIGINAL |
START |
10/1/2020 Executive |
END |
12/31/2020 |
|
AMENDMENT 1 |
START |
1/1/2021 Motion 21-013 |
END |
12/31/2021 |
|
AMENDMENT 2 |
START |
1/1/2022 Motion 21-307 |
END |
9/30/2023 |
|
AMENDMENT 3 |
START |
10/1/2023 Motion 23-357 |
END |
9/30/2028 |
|
AMENDMENT 4 |
START |
Upon execution |
END |
9/30/2028 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approve by: Risk Management (Diane Baer 7/21/25), Finance (Nathan Kennedy (7/22/25) and Prosecuting Attorney’s Office as to form only (Rebecca Wendling 7/15/25).