Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 23-536, approving and authorizing execution of the Agreement for Professional Services with Redcloud Consulting, Inc for Financial Enterprise Resource Planning and System Implementation Services
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 11/30/23
PURPOSE: The purpose of this ECAF is to approve and execute an Agreement for Professional Services to provide consulting services, project management support, and advisory services in support of the County’s financial enterprise resource planning system implementation initiative.
BACKGROUND: The County needs professional business consulting services, project management support, and advisory services in support of the County’s financial enterprise resource planning system implementation initiative. RedCloud Consulting will provide these professional services over an 18-month contract, beginning upon execution. Service competition has been waived in accordance with SCC 3.04.203. The maximum cost for these professional services is expected to be Four Hundred Fourteen Thousand Dollars ($414,000) during the contract term, including any extensions or renewals. Approval of the RedCloud Agreement will allow the IT department to proceed with a financial enterprise resource planning system implementation initiative. This initiative will take a large amount of time to complete. Expedited handling is requested to ensure the professional services can begin immediately.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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315 51144164907 IT Capital Projects |
$23,000 |
$276,000 |
$414,000 |
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TOTAL |
$23,000 |
$276,000 |
$414,000 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Full funding required for these professional services fees is available in the ERP Project funds authorized in the IT budget within Fund 315, Division 416.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
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AMOUNT |
$414,000 |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
Upon execution |
END |
5/31/2025 |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: PA approval 11/30/23. Reviewed/approved by Risk - Shelia Barker and Finance - Brian Haseleu 11/30/23