Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Change Order 16 to the Software as a Service (SaaS) Agreement between Snohomish County and Manatron - Aumentum Technologies for the Aumentum Tax Assessment and Collections System
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved
PURPOSE: The purpose of this ECAF is to approve and execute Change Order 16 to the Master Software as a Service Agreement between Snohomish County and Manatron, Inc. to complete changes requested by the Auditor’s Office.
BACKGROUND: RFP 21-16 was published to obtain proposals to replace the current tax assessment and collections systems, Proval and Ascend which have been in use by Snohomish County for more than 20 years and are approaching end of life. Manatron, Inc. was selected by the evaluation committee as the contractor whose proposal and software will best meet the needs of the Assessor and Treasurer’s Offices through its Aumentum Tax Assessment and Collections System. The Master Agreement was executed 12/2/2020 and was amended in 2021 to add a Mobile Assessor test database, and in 2023 to expand the scope of data conversion services. Change orders CR01, CR02, CR03, CR04, CR05, CR06, and CR07, CR08, CR09, CR10, CR11, CR12, and CR13 were previously executed. CR14 and CR15 were declined. This change order Change Order 16 is to allow the Contractor to make changes to the itemized billing requested by the Auditor’s Office. Approval of this Change Order 16 will authorize funding to complete the changes requested by the Auditor’s Office.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
315-511448294101 |
$4,875 |
0 |
$4,875 |
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TOTAL |
$4,875 |
0 |
$4,875 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Capital funding required for this project implementation is budgeted for in the Information Technology multi-year Fund 315, and the projected remaining funds are sufficient in covering the increased expenditure.
CONTRACT INFORMATION:
|
ORIGINAL |
|
CONTRACT# |
|
AMOUNT |
$11,805,549 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$45,375 |
|
AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$56,250 |
|
AMENDMENT |
3 |
CONTRACT# |
|
AMOUNT |
$131,025 plus applicable tax |
|
AMENDMENT |
4 |
CONTRACT# |
|
AMOUNT |
$96,320 plus applicable tax |
|
CHANGE ORDER |
16 |
CONTRACT# |
|
AMOUNT |
$4,875 plus applicable tax |
Contract Period
|
ORIGINAL |
START |
12/2/2020 Motion 20-480 |
END |
5 years after acceptance (anticipated 2/1/2030) |
|
AMENDMENT 1 |
START |
12/16/2021 Motion 21-414 |
END |
5 years after acceptance (anticipated 2/1/2030) |
|
AMENDMENT 2 |
START |
6/19/2023 Motion 23-402 |
END |
5 years after acceptance (anticipated 2/1/2030) |
|
AMENDMENT 3 |
START |
Varied dates Motion 24-103 |
END |
5 years after acceptance (anticipated 2/1/2030) |
|
AMENDMENT 4 |
START |
Varied dates Motion 25-231 |
END |
5 years after acceptance (anticipated 2/1/2030) |
|
CHANGE ORDER 16 |
START |
Upon execution |
END |
5 years after acceptance (anticipated 2/1/2030) |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Rick Management and PA approval is not required for change orders.