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File #:
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2021-0703
Version:
1
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Type:
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Motion
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Status:
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Approved
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On agenda:
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9/29/2021
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Final action:
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9/29/2021
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Title:
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Motion 21-313, authorizing the County Executive to sign software as a service agreement TC01-21 with Ultimate Kronos Group, Inc for electronic timekeeping and attendance services
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Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 21-313, authorizing the County Executive to sign software as a service agreement TC01-21 with Ultimate Kronos Group, Inc for electronic timekeeping and attendance services
body
DEPARTMENT: Public Works
ORIGINATOR: Lori White
EXECUTIVE RECOMMENDATION: Approved-Ken Klein
PURPOSE: Approval and execution of SaaS Agreement TC01-21 with Ultimate Kronos Group, Inc. for Timekeeping and Attendance Software Services.
BACKGROUND: In 2012 Public Works successfully implemented a hosted electronic timekeeping and attendance system within its Solid Waste division. In 2015 the system was implemented in the Road Maintenance division as well. The timekeeping system has improved auditability and efficiency to reduce the annual labor hours required for timekeeping activities. The estimated annual labor cost savings is $225,000. The current timekeeping agreement is set to expire on December 4, 2021. Through a Request for Proposals (RFP) PW has sought a timekeeping and attendance system. Ultimate Kronos Group, Inc. was one of four firms responding to RFP-17-19SB and was selected through established Federal, State and County policies and practices. A Software as a Service (SaaS) Agreement between Snohomish County and Ultimate Kronos Group, Inc. was negotiated. The total budget for this ECAF is $706,034.10, which includes the agreement amount of $641,849.10 (including tax) and an additional contingency amount of $64,185, for allowable but unforeseen costs. The approving motion for the agreement authorizes the Public Works Director or Deputy Director to approve and execute amendments to the agreement within this total budgeted amount.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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402 5067004101 - Solid Waste Prof Services |
$44,620.59 |
$115,789.75 |
$209,445.50 |
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102 50650134101 - Road Fund Prof Services |
$92,119.93 |
$239,049.81 |
$432,403.60 |
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TOTAL |
$136,740.52 |
$354,839.56 |
$641,849.10 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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Solid Waste Fund 402 |
$44,620.59 |
$115,789.75 |
$209,445.50 |
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Road Fund 102 |
$92,119.93 |
$239,049.81 |
$432,403.60 |
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TOTAL |
$136,740.52 |
$354,839.56 |
$641,849.10 |
DEPARTMENT FISCAL IMPACT NOTES: Funding is included in the approved 2021 budget and proposed 2022 budget. Funding for future years will be included in future budgets.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
TC01-21 |
AMOUNT |
$641,849.10 |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
Execution |
END |
9/30/2024 |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed and approved by DPA Rebecca Wendling on 9/2/2021. Reviewed and approved by IT on 9/2/21. Risk approved-Sheila Barker
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