Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 24-237, authorizing the Snohomish County Executive to execute Change Order 2 to Contract PW23-004SB with Stacy and Witbeck, Inc. at the Snohomish County Airport
body
DEPARTMENT: Airport
ORIGINATOR: Kevin Latschaw
EXECUTIVE RECOMMENDATION: A Boungjaktha
PURPOSE: To execute Change Order 2 to the construction contract with Stacy and Witbeck, Inc. to increase the compensation due to the contractor, and extend time for completion.
BACKGROUND: .
Q Snohomish County Airport awarded the Terminal Apron Reconstruction (advertisement PW-23-004SB, Motion 23-0288) to Stacy and Witbeck, Inc. (SWI) on 5/5/2023 for $9,344,639.69 inc. applicable sales tax.
Q In August 2023, SWI encountered a concrete-encased fiberoptic duct bank running under the terminal apron, at a much shallower depth than had been indicated in record drawings. The duct bank carried most of the airport’s fiberoptic network, including the air traffic control tower and portions of the passenger terminal.
Q The actual location of the duct bank conflicted with the planned construction and required the removal and reconnection of all associated fiberoptics, in order to reinstall the duct bank at a greater depth.
Q Change Order 2, in the amount of $791,181.05 (inc. sales tax) accounts for the cost of relocation, and associated costs due to the delay, as well as adds 34 calendar days to the contract duration.
Q The Airport seeks authorization for the Executive to execute this Change Order 2 with SWI in the amount of $791,181.05.
Q A prior Change Order 1 was executed on 3/15/2024, for $1,413.16 for various minor quantity adjustments.
Q Executing Change Order 2 would bring the new contract total to $10,137,233.90 (inc. sales tax).
Q The project is substantially complete as of November 2023, and no additional Change Orders are anticipated to complete the contract.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
410.521680.4101 - Professional Services |
$791,181.05 |
|
$791,181.05 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL |
$791,181.05 |
|
$791,181.05 |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
410.621680.0800 - Fund Balance |
$791,181.05 |
|
$791,181.05 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL |
$791,181.05 |
|
$791,181.05 |
DEPARTMENT FISCAL IMPACT NOTES: This project is funded from the Airport Departments fund balance but shall be reimbursed by bonds issued under our Passenger Facility Charge (PFC) Program. The PFC Program bonds shall be repaid using future PFC revenue collected from terminal passengers at $4.50 per enplaned passenger. PFC bonds shall be issued up to $9M and the remaining is reimbursed via the “pay as you go” program of instant reimbursement from PFC collections.
CONTRACT INFORMATION:
|
ORIGINAL |
|
CONTRACT# |
PW-23-004SB |
AMOUNT |
$9,344,639.69 |
|
AMENDMENT |
|
CONTRACT# |
PW-23-004SB |
AMOUNT |
$1,413.16 |
|
AMENDMENT |
X |
CONTRACT# |
PW-23-004SB |
AMOUNT |
$791,181.05 |
Contract Period
|
ORIGINAL |
START |
7/6/2023 |
END |
10/10/2023 |
|
AMENDMENT |
START |
7/6/2023 |
END |
10/10/2023 |
|
AMENDMENT |
START |
7/6/2023 |
END |
11/15/2023 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Sheila Barker 5/24/24) and Finance (Brian Haseleu 5/28/24)