Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Approve and Execute Amendment 3 to the Agreement for Professional Services with RedCloud Consulting, Inc for Consulting Services in Support of the County’s Enterprise Resource Planning System
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved
PURPOSE: The purpose of this ECAF is to approve and execute Amendment 3 to the Agreement for Professional Services to provide consulting services, project support, and advisory services in relation to the County’s financial enterprise resource planning (ERP) system implementation initiative. This Amendment 3 will increase the expenditure amount in order to acquire additional professional services.
BACKGROUND: The County ERP system implementation requires professional business consulting services, project support, and advisory services. An Agreement was executed with RedCloud Consulting on December 12, 2023 to provide initial professional services over an 18- month contract, and amended on August 6, 2024 and July 17, 2025 to add additional services and extend the Agreement through May 31, 2028. Service competition was waived in accordance with SCC 3.04.203. Additional consulting services from RedCloud are necessary due to the complex nature of the project and longer timeline for completion. The increased cost to the Agreement for the work described in Amendment 3 shall not exceed One Million Four Hundred Ninety-Nine Thousand Four Hundred Ninety-Eight Dollars ($1,499,498.00).
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 3 YRS |
|
315 51144164907 |
$560,000 |
$640,000 |
$1,499,498 |
|
Plus applicable sales tax |
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TOTAL |
$560,000 |
$640,000 |
$1,499,498 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Full funding required for these professional services fees is available in the ERP Project funds authorized in the approved IT 2025/2026 biennial budget within Fund 315, Division 416, and will be included in the 2027/2028 biennial budget request.
CONTRACT INFORMATION:
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ORIGINAL |
|
CONTRACT# |
|
AMOUNT |
$414,000 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$837,000 |
|
AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$1,046,250 |
|
AMENDMENT |
3 |
CONTRACT# |
|
AMOUNT |
$1,499,498 plus applicable sales tax |
Contract Period
|
ORIGINAL |
START |
12/12/2023 Motion 23-536 |
END |
5/31/2025 |
|
AMENDMENT 1 |
START |
8/5/2024 Exec |
END |
1/31/2026 |
|
AMENDMENT 2 |
START |
6/1/2025 Exec |
END |
5/31/2028 |
|
AMENDMENT 3 |
START |
2/1/2026 |
END |
5/31/2028 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Our DPA has reviewed the document and provided guidance but is unable to approve it as to form.