Snohomish County Council - File #: 2025-0235

• File #: 2025-0235
• Version: 1
• Type: Motion
• Status: Consent Agenda
• File created: 12/30/2024
• In control: General Legislative Session
• On agenda: 1/29/2025
• Title: Motion 25-047, approving and authorizing the execution of Amendment 13 to the Integrated Financial Management System Contract between Snohomish County and Cayenta Canada Corporation

Date	Ver.	Action By	Action	Result
1/21/2025	1	Public Infrastructure and Conservation Committee	Moved to the GLS Consent Agenda
1/14/2025	1	Administrative Session	Assigned

Executive/Council Action Form (ECAF)

ITEM TITLE:

Title

Motion 25-047, approving and authorizing the execution of Amendment 13 to the Integrated Financial Management System Contract between Snohomish County and Cayenta Canada Corporation

body

DEPARTMENT:  Information Technology

ORIGINATOR:  Dee White

EXECUTIVE RECOMMENDATION:  Approved

PURPOSE: The purpose of this ECAF is to obtain approval for Amendment 13 to the Cayenta Integrated Financial System Agreement with N. Harris Computer Corporation to reduce licenses and associated costs.

BACKGROUND: In 1996 the County approved and executed an Agreement to acquire an Integrated Enterprise Financial System from Cayenta Inc., formerly SFG Technologies Inc., pursuant to RFP-1-95. The integrated financial system is the backbone that organizes, consolidates, and services the fiscal needs of Snohomish County across the enterprise. Since financial information contained in this system is critical to County operations, as well as ensuring fiscal responsibility and accountability, it is equally critical that this system be properly licensed, supported and maintained. The contract has been amended over time to allow for upgrades and continued software support services.  The parties agreed in Change Order 12 to the Professional Services Agreement for Cayenta Upgrade executed on September 30, 2021, that the County shall no longer license and implement the Cayenta Budget Preparation listed in Exhibit B 2023-1 of Amendment 11 (“Budget Preparation”). Exhibit B 2023-1 of Amendment 12 (“Exhibit B 2023-1”) must be replaced with the attached Exhibit B 2025-1 to reflect the decrease in License Fees with the removal of Cayenta Budget Preparation. Approval of this Amendment 13 will decrease the Master Agreement $20,000.00 for the unused licenses and the annual support fee will decrease by $5,000.00.

FISCAL IMPLICATIONS:

EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU	CURRENT YR	2ND YR	1ST 6 YRS
505 5148804801 - Impact of Amend 13	-$25,000	-$5,000	-$50,000
TOTAL	-$25,000	-$5,000	-$50,000

REVENUE: FUND, AGY, ORG, REV, SOURCE	CURRENT YR	2ND YR	1ST 6 YRS
TOTAL

DEPARTMENT FISCAL IMPACT NOTES:  The amendment results in a decrease in the contract amount and annual support fees beginning 1/1/2024. 

CONTRACT INFORMATION:

ORIGINAL and AMENDMENTS 1-8		CONTRACT#		AMOUNT	$163,752 annually
AMENDMENT	9	CONTRACT#		AMOUNT	$119,524 plus $42,774 annually plus applicable sales tax
AMENDMENT	10	CONTRACT#		AMOUNT	$114,524 plus $41,524 annually plus applicable sales tax
AMENDMENT	11	CONTRACT#		AMOUNT	$109,524 plus $40,274 annually plus applicable sales tax
AMENDMENT	12	CONTRACT#		AMOUNT	$1,020,120.81 plus applicable sales tax
AMENDMENT	13	CONTRACT#		AMOUNT	-$20,000 plus $5,000 annually

Contract Period

ORIGINAL and AMENDMENTS 1-9	START	3/27/96	END	12/31/2023
AMENDMENT 10	START	8/28/22 Motion 22-496	END	12/31/2023
AMENDMENT 11	START	2/8/2023 Motion 23-299	END	12/31/2023
AMENDMENT 12	START	9/18/2023 Motion 23-479	END	n/a
AMENDMENT 13	START	2/1/2024	END	n/a

OTHER DEPARTMENTAL REVIEW/COMMENTS:  Reviewed/approved by:  Risk Management (Sheila Barker 1/7/25), Finance (Nathan Kennedy 1/8/25), and Prosecuting Attorney’s Office as to form only (Rebecca Wendling 1/3/25)