Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Amendment 2 to the Agreement for Professional Services with RedCloud Consulting, Inc for consulting services in support of the County’s Enterprise Resource Planning System
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved
PURPOSE: The purpose of this ECAF is to approve and execute Amendment 2 to the Agreement for Professional Services to provide consulting services, project support, and advisory services in relation to the County’s financial enterprise resource planning (ERP) system implementation initiative. Amendment 2 will allow the County to extend the Agreement for three additional years.
BACKGROUND: The County ERP system implementation requires professional business consulting services, project support, and advisory services. An Agreement was executed with RedCloud Consulting on December 12, 2023 to provide initial professional services over an 18 month contract, and amended on August 6, 2024 to add additional services. Service competition was waived in accordance with SCC 3.04.203. The ERP software has been acquired and IT is in the process of acquiring a Software Implementation partner. Additional consulting services from RedCloud are necessary due to the complex nature of the project. IT wishes to extend the Agreement and associated Statements of Work for three (3) additional years through May 31, 2028. The increased cost to the Agreement for the work described in this Amendment 2 shall not exceed One Million Forty-Six Thousand Two Hundred Fifty Dollars ($1,046,250.00). Approval of Amendment 2 to the RedCloud Agreement will allow the IT department to extend the Agreement through May 31, 2028.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 3 YRS |
|
315 51144164907 |
$203,438 |
$348,750 |
$1,046,250 |
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TOTAL |
$203,438 |
$348,750 |
$1,046,250 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Full funding required for these professional services fees is available in the ERP Project funds authorized in the IT 2025/2026 biennial budget within Fund 315, Division 416
CONTRACT INFORMATION:
|
ORIGINAL |
|
CONTRACT# |
|
AMOUNT |
$414,000 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$837,000 |
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AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$1,046,250 |
Contract Period
|
ORIGINAL |
START |
12/12/2023 Motion 23-536 |
END |
5/31/2025 |
|
AMENDMENT 1 |
START |
8/5/2024 |
END |
1/31/2026 |
|
AMENDMENT 2 |
START |
6/1/2025 |
END |
5/31/2028 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: PA approval 6/20/2025