Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 23-277, approving and authorizing the execution of Amendment 1 to the Agreement for Professional Services
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 6/26/23
PURPOSE: The purpose of this ECAF is to obtain approval to execute Amendment 1 to the Professional Services Agreement for support for functionality upgrades to the Cayenta Integrated Financial System Agreement with N. Harris Computer Corporation
BACKGROUND: In 1996 the County approved and executed a contract to acquire an Integrated Enterprise Financial System from Cayenta Inc., formerly SFG Technologies Inc., pursuant to RFP-1-95. The integrated financial system is the backbone that organizes, consolidates, and services the fiscal needs of Snohomish County across the enterprise. Since financial information contained in this system is critical to County operations, as well as ensuring fiscal responsibility and accountability, it is equally critical that this system be properly supported. The hardware currently supporting the application will reach end of life in October 2023, and the complexity of this combined SQL and version upgrade requires professional support services. The County awarded a contract to N. Harris in 2021 and began the system upgrade and database transition. Additional professional services in the amount of $398,400 are necessary to complete the upgrade and migration. Urgent handling is requested because the hardware currently supporting the application will reach end of life in October 2023. The additional professional services included in this Amendment 1 must start immediately so that the upgrades are completed before then.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
315-51144164907 |
$398,400 |
0 |
$398,400 |
|
Plus applicable sales tax |
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TOTAL |
$398,400 |
0 |
$398,400 |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
|
|
|
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: There are sufficient funds in the 2023 Information Technology Department budget for the expenditure.
CONTRACT INFORMATION:
|
ORIGINAL |
X |
CONTRACT# |
|
AMOUNT |
$907,454.00 plus applicable sales tax |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$398,400.00 plus applicable sales tax |
Contract Period
|
ORIGINAL |
START |
9/1/2021 Motion 21-316 |
END |
8/31/2025 |
|
AMENDMENT 1 |
START |
Upon execution |
END |
8/31/2025 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: PA approval 6/22/2023.
Reviewed/approved by Risk - Shelia Barker 6/23/23 and Finance - Nathan Kennedy 6/23/23