Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 26-463, authorizing the County Executive to sign the 2027-2029 On-Call Consultant Services Master Agreements for the Planning and Development Services Discipline
body
DEPARTMENT: Planning & Development Services
ORIGINATOR: Julie Mass
EXECUTIVE RECOMMENDATION: Approved by Michael McCrary 11/5/26
PURPOSE: Approval of 2027-2029 On-Call Consultant Services Master Agreements for the Planning and Development Services discipline with BERK Consulting, Inc., David Evans and Associates, Inc., Facet NW, Inc., Hale Milligan & Associates, LLC, Otak, Inc., Shannon & Wilson, Inc., Shea, Carr & Jewell, Inc. dba SCJ Alliance and West Coast Code Consultants, Inc.
BACKGROUND: Click or tap here to enter text.
• Historically, PDS has used consultants through the On-Call program to perform work where the required expertise or County staff is not available. This work is always performed under the direction of a Project Manager employed by the County.
• Since project volume and the required expertise for certain elements of the approved projects are not available through County staff, PDS has determined a need for the continued use of on-call consultants.
• The above referenced consultants were the highest ranking of the sixteen (16) consultants responding to RFQ-26-0705BC, for On-Call Consultant Services, and were selected through established Federal, State and County policies and practices.
• Eight (8) Planning and Development Services Agreements have been negotiated under a Professional Services Master Agreement. The scope and cost of each project will be negotiated under task assignments that will be authorized by the Department Director or designee
• PDS intends to perform work in-house, to the extent possible. The Master Agreements clearly state that the County does not guarantee that any services shall be requested, nor does it guarantee any specific dollar amount of work during the term of the Agreement.
• Total payments for services under the Engineering Services Master Agreements shall not exceed the umbrella amount of $2,000,000.00
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
Various Sources |
$0 |
$500,000 |
$2,000,000 |
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|
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TOTAL |
$0 |
$500,000 |
$2,000,000 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
Various Sources |
$0 |
$500,000 |
$2,000,000 |
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TOTAL |
$0 |
$500,000 |
$2,000,000 |
DEPARTMENT FISCAL IMPACT NOTES: Funds for On-Call Consultant Services have been appropriated in the 2027 Budget. Revenues come from a variety of sources, as indicated on the annual grant workplans and construction programs. Funds for subsequent years will be requested in the specific year’s budget and will only be used if appropriated by Council.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
See Exhibit A |
AMOUNT |
$2,000,000.00 |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
Execution |
END |
12/31/2029 |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by Finance (Nathan Kennedy 11/5/26)