Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Change Order 8 to the Software as a Service (SaaS) Agreement between Snohomish County and Manatron - Aumentum Technologies for the Aumentum Tax Assessment and Collections System
body
DEPARTMENT: IT
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved
PURPOSE: The purpose of this ECAF is to approve and execute Change Order 8 to the Master Software as a Service Agreement between Snohomish County and Manatron, Inc. to add funding for professional services to the Agreement.
BACKGROUND: RFP 21-16 was published to obtain proposals to replace the current tax assessment and collections systems, Proval and Ascend which have been in use by Snohomish County for more than 20 years and are approaching end of life. Manatron, Inc. was selected by the evaluation committee as the contractor whose proposal and software will best meet the needs of the Assessor and Treasurer’s Offices through its Aumentum Tax Assessment and Collections System. The Master Agreement was executed 12/2/2020 and was amended in 2021 to add a Mobile Assessor test database, and in 2023 to expand the scope of data conversion services. Change orders CR01, CR02, CR03, CR04, CR05, CR06, and CR07 were previously executed. This change order Change Order 08 is to add funding for hourly professional services not to exceed $25,000 to the Agreement to allow for Aumentum to perform work that County staff do not have the capacity to complete. Approval of this change order 08 will authorize funding to complete the implementation.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
315-511448294101 Professional Services |
NTE $25,000 |
0 |
NTE $25,000 |
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TOTAL |
NTE $25,000 |
0 |
NTE $25,000 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Capital funding required for this project implementation is budgeted for in the Information Technology multi-year Fund 315, and the projected remaining funds are sufficient in covering the increased expenditure.
CONTRACT INFORMATION:
|
ORIGINAL |
X |
CONTRACT# |
|
AMOUNT |
$11,805,549 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$45,375 |
|
AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$56,250 |
|
AMENDMENT |
3 |
CONTRACT# |
|
AMOUNT |
$131,025 plus applicable tax |
|
CHANGE ORDER |
7 |
CONTRACT# |
|
AMOUNT |
$0 |
|
CHANGE ORDER |
8 |
CONTRACT# |
|
AMOUNT |
NTE $25,000 |
Contract Period
|
ORIGINAL |
START |
12/2/2020 Motion 20-480 |
END |
5 years after acceptance (anticipated 10/1/2029) |
|
AMENDMENT 1 |
START |
12/16/2021 Motion 21-414 |
END |
5 years after acceptance (anticipated 10/1/2029) |
|
AMENDMENT 2 |
START |
6/19/2023 Motion 23-402 |
END |
5 years after acceptance (anticipated 10/1/2029) |
|
AMENDMENT 3 |
START |
Varied dates Motion 24-103 |
END |
5 years after acceptance (anticipated 10/1/2029) |
|
CHANGE ORDER 7 |
START |
Executive 3/27/2024 |
END |
5 years after acceptance (anticipated 10/1/2029) |
|
CHANGE ORDER 8 |
START |
Upon execution |
END |
5 years after acceptance (anticipated 10/1/2029) |
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