Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 24-362, approve and authorize execution of the Agreement for Professional Services between the County and Speridian Technologies, LLC
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Ken Klein 8/27/24
PURPOSE: The purpose of this ECAF is to approve and execute an agreement with Speridian Technologies, LLC for to design and develop an electronic ex parte solution for the Clerk’s Office.
BACKGROUND: The County Clerk currently offers an ex parte mail-in service that allows residents to submit certain court documents to the Clerk for presentation to a judicial officer. The Clerk generally processes 350 to 450 ex parte requests by mail each month. The Clerk wishes to create an automated, public-facing web-based electronic submission solution using Microsoft tools currently used and supported by the County’s IT department to replace the existing paper-based system. The County published RFP-24-006JM to solicit proposals for design and development of a new electronic ex parte solution for the Clerk’s Office and Speridian Technologies, LLC was selected by the Snohomish County evaluation committee as submitting the highest-ranking proposal to provide this new ex parte solution. The cost for the services shall not exceed $303,963.00 over the full contract term through July 30, 2025. The Contractor will begin their services immediately upon execution of the Agreement. Expedited handling is requested as the solution is receiving Coronavirus Local Fiscal Recovery Funds pursuant to the American Rescue Plan act (ARPA CLFR) which must be under contract immediately and expended by July 30, 2025.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
130-5751650778376399 ARPA CLFR |
$303,963 |
0 |
$303,963 |
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TOTAL |
$303,963 |
0 |
$303,963 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: ARPA-CLFR funds for implementation are allocated and authorized for this project.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
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AMOUNT |
$303,963 |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
Upon execution |
END |
7/30/2025 |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Sheila Barker 8/26/24), Finance (Nathan Kennedy 8/27/24), and Prosecuting Attorney’s Office as to form only (Rebecca Wendling (8/26/24)