Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 24-165, approving and authorizing the County Executive to execute Amendment 1 to the Master Client Agreement with Gartner, Inc. for an IT Research Analysis Subscription
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Ken Klein 4/7/24
PURPOSE: To execute Amendment 1 to the Master Client Agreement between Snohomish County and Gartner, Inc. to extend the subscription for IT research analysis through August 31, 2026.
BACKGROUND: The County has traditionally spent hours of contract administrative time on conducting market research for each Information Technology (IT) purchase in order to ensure that the County finds the commodities/services most advantageous to meet our current/future IT needs and standards. In order to stay current with the most efficient and economical IT commodity/service purchases, the County must be proactive in leveraging market research expertise in IT related purchases. These services also provide independent advice on tactical and strategic IT decisions. Advisory services provide expert advice on a broad range of technical topics and specifically focus on industry and market trends. RFP 001-21SB was published in December 2020 and the subscription agreement was awarded to Gartner, Inc. RFP-001-21SB included a contract length of five (5) years and the Agreement was executed for only three (3) years. The current term of the Agreement ends on August 31, 2024 and the parties wish to extend the Agreement for two (2) years from September 1, 2024 through August 31, 2026 at a cost of $110,801. Approval of this Amendment 1 will allow the IT Department to extend the subscription for IT research analysis through August 31, 2026.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
505-5148824801 |
54,049 |
56,752 |
110,801 |
|
Plus applicable sales tax |
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TOTAL |
54,049 |
56,752 |
110,801 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funding for this expenditure is included in the IT approved 2024 budget and will be requested in the IT 2025 budget.
CONTRACT INFORMATION:
|
ORIGINAL |
X |
CONTRACT# |
|
AMOUNT |
$154,419 plus applicable sales tax |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$110,801 plus applicable sales tax |
Contract Period
|
ORIGINAL |
START |
9/1/2021 Motion 21-240 |
END |
8/31/2024 |
|
AMENDMENT |
START |
9/1/2024 |
END |
8/31/2026 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (4/5/24), Finance (Nathan Kennedy 4/5/24) and Prosecuting Attorney (Rebecca Wendling 4/5/24)