Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-203, approving and authorizing the County Executive to execute Amendment 2 to the agreement to provide professional services with the Master’s Touch, LLC for printing and mailing services of Assessor property documents
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DEPARTMENT: Assessor
ORIGINATOR: Linda Hjelle
EXECUTIVE RECOMMENDATION: Ken Klein 4/17/25
PURPOSE: The purpose of this ECAF is to approve and execute the Agreement for Printing Mailing and Electronic Delivery Services with The Master’s Touch, LLC via Amendment 2 and contract extension
BACKGROUND: The County published RFP-042-21BC to obtain proposals for the printing and mailing of Assessor documents to property owners and providing electronic delivery. The successful bidder was The Master’s Touch, LLC. An agreement was executed with The Master’s Touch in 2022 to provide the services for a three-year term with two option two-year extensions. An Amendment (1) was approved and signed in 2023 to increase the contract amount due to inflation and increased costs. The original contract date expires on April 26, 2025. This request is to extend the contract for two (2) years and amend the total contract amount to include costs for that extended period.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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0025104244926 - Printing & Binding |
$49,700 |
$49,700 |
$99,400 |
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TOTAL |
$49,700 |
$49,700 |
$99,400 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funds for this expenditure will be paid from the Assessor’s approved 2025-26 budget.
CONTRACT INFORMATION:
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ORIGINAL |
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CONTRACT# |
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AMOUNT |
$120,000 + Amend 1 of $15,600 |
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AMENDMENT |
2 |
CONTRACT# |
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AMOUNT |
$99,400 |
Contract Period
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ORIGINAL |
START |
4/27/2022 |
END |
4/26/2025 |
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AMENDMENT |
START |
4/26/2025 |
END |
4/26/2027 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Sheila Barker 4/16/25), Finance (Nathan Kennedy 4/16/25), and Prosecuting Attorney’s Office as to form only (Sean Reay)