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File #:
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2024-2501
Version:
1
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Type:
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Motion
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Status:
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Pending Fully Executed Copy
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On agenda:
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10/30/2024
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Final action:
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10/30/2024
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Title:
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Motion 24-458, authorizing the County Executive to sign Amendment 4 to the Professional Services Agreement with Hermanson Company, LLP for air conditioning, chiller maintenance and repair
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Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 24-458, authorizing the County Executive to sign Amendment 4 to the Professional Services Agreement with Hermanson Company, LLP for air conditioning, chiller maintenance and repair
body
DEPARTMENT: Facilities and Fleet Management
ORIGINATOR: Anna Morton
EXECUTIVE RECOMMENDATION: Ken Klein 10/21/24
PURPOSE: To obtain Executive approval of RFP-07-18SR Amendment 4
BACKGROUND: This request is to Expedite. Facilities realized an oversight in the spend of the contract with Hermanson Company LLP and would like to increase the limit of the contract to align with actual costs spent and for future spends through the life of Amendment 4 and the contract end on May 31, 2025. Please see the Tracking log for exact dollar details. We have multiple invoices that are awaiting payment once this request is approved.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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511.5180214832,511.5180314832 |
$1,700,000.00 |
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TOTAL |
$1,700,000.00 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Sufficient budget authority exists in our current budget as well as our 2025 budget to correct the overspend and complete the contract term. $1.82M is the new NTE to cover the original contract amount and any payments made (in amendments shown below), then finish the contract through 5/31/25.
CONTRACT INFORMATION:
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ORIGINAL |
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CONTRACT# |
RFP-07-18SR |
AMOUNT |
$120,000.00 |
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AMENDMENT |
1 |
CONTRACT# |
(included in $1.7M below) |
AMOUNT |
$123,608.00 |
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AMENDMENT |
2 |
CONTRACT# |
(included in $1.7M below) |
AMOUNT |
$137,972.96 |
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AMENDMENT |
3 |
CONTRACT# |
(included in $1.7M below) |
AMOUNT |
$60,000.00 |
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AMENDMENT |
4 |
CONTRACT# |
(amend 1-3 + overspend + amt to complete thru 5/31/25) |
AMOUNT |
$1,700,000.00 |
TOTAL NTE $1,820,000.00
Contract Period
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ORIGINAL |
START |
6/1/2018 |
END |
5/31/2020 |
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AMENDMENT 1 |
START |
6/1/2020 |
END |
5/31/2022 |
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AMENDMENT 2 |
START |
6/1/2022 |
END |
5/31/2024 |
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AMENDMENT 3 |
START |
6/1/2024 |
END |
5/31/2025 |
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AMENDMENT 4 |
START |
No change |
END |
No change |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Sheila Barker 10/21/24) and Finance (Nathan Kennedy 10/21/24)
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