Executive/Council Action Form (ECAF)
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Procurement Compliance Violation Form
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DEPARTMENT: Public Works
ORIGINATOR: Holly Garman
EXECUTIVE RECOMMENDATION: Approved
PURPOSE: Executive acknowledgement of procurement compliance violation.
BACKGROUND: Road Maintenance exceeded the $10,000 limit for purchases from two separate vendors for Stormwater Replacement Filter Cartridges. The product purchased was under $10,000, but shipping costs caused the exceedance. These filters are a proprietary item and can only be purchased through these vendors. In addition, much of the purchase was made for the Surface Water Management (SWM) group and will be reimbursed by them. Road Maintenance is working with the Purchasing Department on a formal solicitation for stormwater filters to avoid future compliance violations.
FISCAL IMPLICATIONS:
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DEPARTMENT FISCAL IMPACT NOTES: N/A
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Click or tap here to enter text.